Why Microsoft Word Matters
Microsoft Word helps teachers create worksheets, tests, and lesson plans quickly and easily.
Learning how to use it properly will help you:
- Save time
- Create better-looking resources
- Make your work easier for learners to understand
- Create tests and exams
What You’ll Be Able To Do
By the end of this session, you should be able to:
- Open Microsoft Word, create and save a document
- Type and format text (font, size, colour, bold, italics, underline)
- Use basic editing tools (cut, copy, paste, highlight)
- Organise text using alignment, spacing, bullets, and numbering
- Insert and format images, tables, and shapes
- Adjust page layout (margins, orientation, spacing)
- Check spelling and grammar
- Use simple keyboard shortcuts
- Print or export your document as a PDF
Unit 1: Getting Started With Word
Objective:
Learn how to open, create, and save a document.
Instructions:
- Open Microsoft Word
- Create a new document:
File → New → Blank Document - Type the sentence:
This is my school-based word worksheet. - Save your document:
File → Save As- Desktop
- Name your file: HPS_YourName
Unit 2: Working With Text
Objective:
Learn how to type, edit, and format text.
Instructions:
- Type a short paragraph based on one of your subjects
- Format your text:
- Change font, size, or style
- Use bold where needed
- Align your text:
- Left
- Centre
- Justify
- Copy and paste:
Ctrl + C → Ctrl + V - Cut and paste:
Ctrl + X → Ctrl + V - Adjust line spacing (1.5 or 2.0)
- Check spelling:
Review → Spelling & Grammar - Use bullets or numbering for lists
Unit 3: Page Setup And View
Objective:
Learn how to set up your page for printing and viewing.
Instructions:
- Change page margins:
Layout → Margins - Change page direction:
Layout → Orientation → Portrait or Landscape - Add a page border:
Design → Page Borders - Change how you view the document:
View tab → Zoom in or out - Preview before printing:
File → Print
Unit 4: Pictures, Shapes and Tables
Objective:
Learn how to add visual elements to your document.
Instructions:
- Insert a picture:
Insert → Pictures - Resize and move the picture using corner handles
- Change how text wraps around the picture:
Layout Options → Square or Tight - Insert a table:
Insert → Table - Fill in and adjust the table size
- Insert shapes:
Insert → Shapes - Insert a text box for extra information:
Insert → Text Box - Add a header or footer:
Insert → Header/Footer (Include your name, subject, grade)
ACTIVITY: Build-A-Test
Create a neat, professional document that can be used in your classroom.
Task Instruction
1. Document Setup
- Open Microsoft Word
- Create a new document
- Save your file as:
Subject_Grade_YourName
2. Heading
- Type your test title (e.g. Afrikaans Test)
- Centre the heading
- Make it bold and increase the font size
3. Page Setup
- Set page margins
- Add a page border
- Ensure correct spacing between lines
4. Instructions for Learners
- Write clear instructions at the top
- Example: Answer all questions neatly.
5. Questions
- Create at least 3 questions
- Use numbering
- Keep formatting consistent
6. Table
- Insert a table for answers or marks
- Ensure it is neat and properly aligned
7. Image or Shape
- Insert one relevant image or shape
- Resize and position it neatly
8. Header or Footer
Include:
- Your name
- Subject
- Grade
More tutorials
Earn your certificate:
- https://www.learnfree.org/series/introduction-to-microsoft-word (with certificate)
- https://www.learnfree.org/series/word-foundations (with certificate)